(Updates) University Response
to Novel Coronavirus (COVID-19)

This page is for updates on the university response to the coronavirus (COVID-19).

In light of the government's policy of starting COVID-19 vaccinations in workplaces and schools, the Kwansei Gakuin Educational Foundation has begun preparations to start on-campus vaccinations for approximately 30,000 students, staff, faculty and employees in mid-July 2021. The vaccinations will be carried out in cooperation with the Hyogo College of Medicine, with whom we signed a comprehensive academic exchange agreement in 2007. Since then, we have been conducting student exchanges and offering courses to each other.

Workplace vaccinations will not only protect the health, safety and security of those who are affiliated with Kwansei Gakuin, but will also reduce the burden on local authorities and help prevent infection in the local community as a whole. In order to implement the vaccination, we will coordinate with all related parties in making preparations.

Please note that vaccinations (using the vaccine manufactured by Moderna) will be carried out after confirming with eligible students, teachers and staff whether they wish to be vaccinated or not. It will not be forced on those who do not wish to be vaccinated. Those who do not receive the vaccination will not be disadvantaged in any way.

Maximum number of people expected to be vaccinated: Approximately 30,000 people

Those eligible:
● Students and graduate students of Kwansei Gakuin University and Seiwa College.
● Faculty and staff (including part-time and temporary staff) of the Kwansei Gakuin Educational Foundation.
● Other affiliated employees on each Kwansei Gakuin campus.
● Affiliated members of the local community in proximity to the Uegahara campus.

The Moderna vaccine is only available to those aged 18 and over. We are considering the format of the vaccination for students of Kwansei Gakuin High School, Senri International High School and Osaka International School.

Vaccination site: Nishinomiya Uegahara Campus
Vaccination period: Mid-July to late September 2021
Vaccination system: Doctors, nurses, etc. at the Hyogo College of Medicine Hospital, as well as staff at the university's medical facility (the Health Care Center). Two doses of the vaccine are required, with a four-week interval between doses.

The details of the vaccination schedule will be announced as soon as they become available.

Due to the rapid spread of infections in the prefectures of Hyogo and Osaka, where our school’s campuses are located, we have determined that the situation merits serious attention, as a sign of explosive growth in the number of infections. Starting Monday, we will raise the level of restrictions on university activities from Level 3 (partial restrictions) to Level 4 (major restrictions), and aim to strengthen our on-campus infection prevention measures. Kwansei Gakuin University will take the status of COVID-19 infections into consideration, and implement each activity after taking measures to prevent infection.

In addition, we have established "activity resumption standards" corresponding to the "activity restriction levels" and based on these standards, we will consider the conditions and restrictions on the implementation of each activity, including classes, use of campus facilities, and extracurricular activities. These standards are guidelines for the university as a whole, and detailed guidelines will be established and implemented for each activity. The "activity restriction levels" and "activity resumption standards” are expected to undergo revision in accordance with changes in national and local guidelines, as well as changes in the infection prevention situation.

View the updated levels here.

A message to all students regarding the change in class format from President Osamu Murata

With the start of a new school year and a new semester, I'm sure you are spending your days in a flurry of activity, registering for courses and attending classes. Amidst such circumstances, as I am sure you are aware from the daily news, the number of people infected with COVID-19 has been rapidly increasing since the beginning of April, especially in Osaka and Hyogo prefectures, and infections are spreading rapidly, surpassing the third wave from the end of last year. This is thought to be caused by the spread of a mutated strain of the virus, which is more infectious than the conventional type and can easily lead to serious illness, even in young people like you. Kwansei Gakuin University wanted to provide as many opportunities as possible for students to study on campus and communicate with each other, so we decided to focus on implementing face-to-face classes at each campus for the spring semester of this academic year. Although this is the time when we are about to start full-scale activities at the university, when we take the infection situation in the community and the uncertainty of the future into account, we have decided that for the sake of your health and safety, we have no choice but to review our policies at this point and strengthen our infection control measures and activity restrictions.

Specifically, we will raise the level of restrictions on university activities from "Level 3 (partial restrictions)" to "Level 4 (major restrictions)," strengthen infection control measures such as changing the capacity of classrooms, and shift some face-to-face classes to online classes. However, for subjects where face-to-face classes are important, such as seminars, some teacher training subjects, experiments, practical training, practical skills courses, and subjects taken by first-year and second-year students, we would like to consider allowing face-to-face classes, at the discretion of each School. I realize that students were looking forward to many face-to-face classes, so it is with great regret that I have to make this difficult decision. The change in class format will be implemented in stages, with a transition period from April 15 (Thursday) to April 27 (Tuesday), so that everyone can settle in, and particularly so that new students can get used to university life, form friendships and expand their networks with current students. The course format and grading system for each course will be announced separately on the Kyogaku Web Service. Please confirm the classes you will take. Offices at each School will be open as usual, so contact them if you have any questions.

In addition, I have a request for you all. Along with the spread of infections in the local community, the number of infected students and those in close contact with them has been increasing rapidly. Many of these infections are suspected to have occurred off-campus, such as at drinking parties and dinners. As I have warned again and again, we must strictly avoid clusters (mass infection) caused by holding parties and drinking and eating together. Please continue to refrain from doing so. Also, please abide by social distancing rules when talking and eating on campus, and on your commute to school. I ask you to strictly adhere to these rules, not only to protect your own life and health, but also to protect the lives and health of your family and friends.

On February 26, Kwansei Gakuin University reviewed the "levels of restrictions on university activities," which correspond to the state of COVID-19 infections. Based on the indicators and stages of the infection situation by the government's Subcommittee on Novel Coronavirus Disease Control, the previous indicators of Level 0 to Level 4 were revised to Level 1 to Level 5. Since the declaration of a state of emergency (not accompanied by closure requests) has been lifted, the new indicator will be Level 3.

In addition, we have established "activity resumption standards" corresponding to the "activity restriction levels" and based on these standards, we will consider the conditions and restrictions on the implementation of each activity, including classes, use of campus facilities, and extracurricular activities. These standards are guidelines for the university as a whole, and detailed guidelines will be established and implemented for each activity.

View the updated levels here.

Kwansei Gakuin University has made a decision on its fundamental policy for classes in AY 2021, which will generally be conducted face-to-face. However, some courses, which are deemed to have greater educational effects when held online, will be conducted online.

While it remains difficult to predict when the spread of COVID-19 will come under control, we believe it is our responsibility as a university to provide students with as many opportunities to learn on campus and to communicate with other students as possible. We will exercise consideration for international students who are unable to come to Japan, as well as students who are unable to attend face-to-face classes on campus due to reasons such as underlying conditions, so that they may take classes online according to the prescribed procedures.

We will announce further information once the details have been decided. However, this policy may be subject to change, due to the state of COVID-19 infections in the future.

The university has updated its procedures for dealing with infectious diseases, including COVID-19.

View the procedures here.

The university has compiled a summary of the most recent announcements regarding the COVID-19 situation.

Regarding the University Response to the COVID-19 Situation (Consolidated Version #4)


Since June, Kwansei Gakuin University has partially resumed on-campus education and research activities in a staged manner. The university has formulated the following levels (standards) for restrictions on university activities in order to make future decisions about resuming and restricting activities in response to changes in the status of community infections, as well as the status of infections at the university. 

            

Status of Community Infections

Status of Infections at the University

Level 4

 At this level, a state of emergency has been declared in Hyogo and Osaka prefectures, requests for business closures have been issued by local governments, and the situation has been evaluated as serious At this level, an infection cluster has broken out at the university, and the situation has been evaluated as serious

Level  3

At this level, there are signs that infections are spreading in Hyogo and Osaka prefectures, there is a high level of new infections (the daily average of new infections in the past week has exceeded 0.5 per 100,000 people*), and caution has been deemed necessary At this level, students, faculty and staff members engaged in university activities have been infected, and caution has been deemed necessary

Level 2

At this level, there have been some infections in Hyogo and Osaka prefectures (the daily average of new infections in the past week is under 0.5 per 100,000 people*), and there are no signs that the infections are spreading  At this level, even in the event that students, faculty and staff members are infected, the infected persons have not been on campus, and the university has judged that the infections will not significantly affect university activities

Level 1

At this level, there have been some infections in Hyogo and Osaka prefectures (the daily average of new infections in the past week is under 0.5 per 100,000 people*), one month has passed since the lifting of the government's request for people in Hyogo and Osaka prefectures to remain at home and not travel between prefectures, and infections are considered to be under control At this level, even in the event that students, faculty and staff are infected, the infected persons have not been on campus, and the university has judged that the infections will not significantly affect university activities

Level 0

At this level, infections can be prevented and kept under control At this level, infections can be prevented and kept under control
*Hyogo prefecture: 27 cases out of a population of 5.44 million people, Osaka prefecture: 44 cases out of a population of 8.82 million people    

 
 In the future, based on these levels (standards) for restrictions on university activities, Kwansei Gakuin University will make decisions regarding the use of university facilities and activities requiring face-to-face interactions, such as classes, exams, studies outside of class, student consultations, and extracurricular activities.

 At present, the university is at Level 2. On July 20 (Monday), the ban on entry to campus premises at the Nishinomiya Uegahara, Nishinomiya Seiwa, and Kobe Sanda campuses is expected to be lifted for students, and office counter services are also expected to resume. 

However, since last week, there has been a growing number of cases at campus locations and in neighboring prefectures. The transition to Level 1 may be delayed.
 


For International Students, your application for the Emergency Student Support Handout for Continuing Studies will be accepted by mail if you cannot use the Japanese LINE app (the application tool in the LINE app is only available in Japanese).
Please visit MEXT’s official website below and read the explanatory English materials carefully before filling out the application form.

MEXT website

Only students who have been living in Japan from April 2020 up until now are eligible to apply for support.
This application will be reviewed. There is no guarantee that you will be recommended.

■Address your application form to:
Kwansei Gakuin University Student Affairs Section 1-155 Uegahara-1bancho, Nishinomiya, Hyogo 662-8501, Japan
■Application Period:
June 1, 2020 (Monday) until June 11, 2020 (Thursday)


Kwansei Gakuin University has signed agreements with Sharp Marketing Japan Corp. and Fuji Xerox Co., Ltd. to give students access to network printing services at convenience stores. Students who are having difficulties with online classes because they do not have a printer at home will be assigned IDs for these services, and the Kwansei Gakuin Foundation will bear the costs. The services can be used at either Lawson/Family Mart/Seico Mart or at 7-11. (*IDs for 7-11 will be distributed starting in early June)

These services are intended for undergraduate, graduate and junior college students who are having difficulty making copies of print media due to not having a printer at home. If you have a printer at home, we ask that you refrain from registering for these services. Be aware that these services may be offered for an extended period of time to students who require them.

Rules and Restrictions

Restriction on copies: A maximum of 500 pages, monochrome A4 copies only
Once you have reached the limit for making copies, the administrator will suspend your access.Note that you will be informed by email prior to reaching the copy limit.If you print non-A4 or color copies, you will receive a warning. Your access may be suspended, and you may be asked to pay printing fees. Please register a personal account if you wish to make non-A4 or color copies.

Where/When You Can Register for the Service

You can apply for an ID from this page. Applications made on a weekday from 9:00 to 16:30 will be accepted for that day. You will be notified when your ID registration has been completed on the following business day.Applications made after 16:30 on a weekday, or on Saturdays, Sundays and public holidays, will be accepted the following business day. You will be notified when your ID registration has been completed in two business days.*The above is tentative, and may change slightly depending on application circumstances, etc.

Duration

These services will be offered from May 26, 2020 until March 2021. Depending on a variety of factors, such as the influence of COVID-19, whether or not campuses are open, and the state of classes, these services may be terminated.

Notes

If you are found to have printed inappropriate materials or media, or you are found to have engaged in other inappropriate conduct, your access may be suspended. Please respect the rules when using network printing services. The network printing services website for Lawson/Family Mart/Seico Mart has an English-language page, which you can access here.


The novel coronavirus infection is continuing to spread in Japan. Notably, a panel of experts with expertise regarding novel coronavirus clusters—part of MEXT’s coronavirus taskforce—has said that the number of infected people in the prefectures of Osaka and Hyogo could skyrocket, and the governments in both prefectures have called for people to avoid nonessential, non-urgent travel.
 On January 31, Kwansei Gakuin University established a crisis committee, and in addition to making decisions on how to handle students entering or returning to Japan from abroad, as well as exchange students, the university took steps to prevent the spread of infection by suspending university-run events and activities where participants come together from various areas before dispersing. As a result, the university cancelled the graduation ceremony and entrance ceremony. Furthermore, taking the requests from the Osaka and Hyogo prefectural governments for self-quarantine—and the three high-risk elements for the emergence of clusters, as noted by government experts—into account, the university has formulated rules for students, faculty and staff members to take in order to avoid the risk of spreading infection, and has taken thorough measures to prevent the spread.
 On March 20, one Kwansei Gakuin University student was confirmed to be infected with the novel coronavirus. After returning from studying abroad, the student developed a fever after several days, and contacted the Health Care Center to receive instructions. After taking a PCR test, the student was diagnosed as positive. The student is currently being hospitalized at a designated medical institution, but does not have a fever or cough. The student has not come to school once since returning to Japan, and the other students who accompanied them are quarantined at home for two weeks.
 Kwansei Gakuin University will take future recommendations from government experts into account, and based on cooperation with government health departments, the university will continue to take robust university-wide countermeasures to maintain the safety and health of its students, faculty and staff members, in addition to a good campus environment.