(Updates) University Response
to Novel Coronavirus (COVID-19)

This page is for updates on the university response to the coronavirus (COVID-19).

For International Students Your application for the Emergency Student Support Handout for Continuing Studies will be accepted by mail if you cannot use the Japanese LINE app (the application tool in the LINE app is only available in Japanese).
Please visit MEXT’s official website below and read the explanatory English materials carefully before filling out the application form. https://www.mext.go.jp/a_menu/koutou/hutankeigen/mext_00707.html

■Address your application form to:
Kwansei Gakuin University Student Affairs Section 1-155 Uegahara-1bancho, Nishinomiya, Hyogo 662-8501, Japan
■Application Period:
June 1, 2020 (Monday) until June 11, 2020 (Thursday)


We would like to ask students to view the following announcements regarding the implementation of online classes during the AY2020 spring semester. Subsequent announcements will continue to be made through the Kyogaku Web Service, as well as the university website, so please check them regularly.

Procedures to Prepare for Taking Online Classes (Updated)

Regarding Classes in Response to COVID-19 (Updated)


Kwansei Gakuin University has signed agreements with Sharp Marketing Japan Corp. and Fuji Xerox Co., Ltd. to give students access to network printing services at convenience stores. Students who are having difficulties with online classes because they do not have a printer at home will be assigned IDs for these services, and the Kwansei Gakuin Foundation will bear the costs. The services can be used at either Lawson/Family Mart/Seico Mart or at 7-11. (*IDs for 7-11 will be distributed starting in early June)

These services are intended for undergraduate, graduate and junior college students who are having difficulty making copies of print media due to not having a printer at home. If you have a printer at home, we ask that you refrain from registering for these services. Be aware that these services may be offered for an extended period of time to students who require them.

Rules and Restrictions

Restriction on copies: A maximum of 500 pages, monochrome A4 copies only
Once you have reached the limit for making copies, the administrator will suspend your access.Note that you will be informed by email prior to reaching the copy limit.If you print non-A4 or color copies, you will receive a warning. Your access may be suspended, and you may be asked to pay printing fees. Please register a personal account if you wish to make non-A4 or color copies.

Where/When You Can Register for the Service

You can apply for an ID from this page. Applications made on a weekday from 9:00 to 16:30 will be accepted for that day. You will be notified when your ID registration has been completed on the following business day.Applications made after 16:30 on a weekday, or on Saturdays, Sundays and public holidays, will be accepted the following business day. You will be notified when your ID registration has been completed in two business days.*The above is tentative, and may change slightly depending on application circumstances, etc.

Duration

These services will be offered from May 26, 2020 until March 2021. Depending on a variety of factors, such as the influence of COVID-19, whether or not campuses are open, and the state of classes, these services may be terminated.

Notes

If you are found to have printed inappropriate materials or media, or you are found to have engaged in other inappropriate conduct, your access may be suspended. Please respect the rules when using network printing services. The network printing services website for Lawson/Family Mart/Seico Mart has an English-language page, which you can access here.


In light of the state of emergency declared by the government, as well as the requests from Hyogo Prefecture and Osaka Prefecture for people to stay home and for businesses to suspend operations, Kwansei Gakuin University decided to shut down its campuses until May 31 (Sunday) and to ban students and members of the general public from entering campus premises, in order to protect the health and safety of students and prevent the spread of infection. Although the requests to suspend operations have been rescinded by local governments (except in the case of the Tokyo Marunouchi Campus), we will keep this ban in place until May 31 (Sunday) to avoid closed spaces, crowded places and close-contact settings, and put preparations in place so we can partially resume on-campus education and research activities in a staged manner, starting in June.

The ban applies to the Nishinomiya Uegahara Campus, Kobe-Sanda Campus, Nishinomiya Seiwa Campus, Nishinomiya Kitaguchi Campus, and Osaka Umeda Campus. We will make further announcements on the university website. Since campuses are closed, counter services at each office are also suspended. However, on weekdays, offices will respond by phone if necessary. We ask for your understanding and cooperation.

Note that although there is a ban on entry to campus premises, we will allow undergraduate, graduate and junior college students to use computer rooms if there are unavoidable circumstances. Make a reservation on this page.


The university has issued an English manual for using LUNA and other online course tools. View it from the link at the bottom of this page.


The university has compiled a summary of the most recent announcements regarding the COVID-19 situation. View it here.


First, we at Kwansei Gakuin University would like to express our condolences regarding those who have passed away due to the spread of COVID-19, and we offer our deepest sympathies to their families. We pray for the speedy recovery of everyone who has fallen ill, and we also would like to express our heartfelt respect to all of the workers at health care facilities and hospitals who are doing their best each day to stop the spread of COVID-19 and to provide care.

Following the government’s declaration of a state of emergency, Kwansei Gakuin University took steps such as shutting down campuses, with the health and safety of our students as our first priority. Despite many constraints, we began conducting online classes on April 21, in order to provide students with learning opportunities, maintain the quality of our education, and fulfill our social responsibilities as an institution for education and research.

However, we realize that a growing number of students are experiencing financial difficulties because of sudden changes in household expenses and decreased part-time work income due to the spread of COVID-19. Based on our conviction that not a single student should have to withdraw from school because of this situation, Kwansei Gakuin University will take measures to provide an emergency relief package, totaling one billion yen, which will include emergency relief grants, long-term loans (establishing HECS-style grants in the Kansai area), support for taking online classes and other activities listed below.However, we realize that a growing number of students are experiencing financial difficulties because of sudden changes in household expenses and decreased part-time work income due to the spread of COVID-19. Based on our conviction that not a single student should have to withdraw from school because of this situation, Kwansei Gakuin University will take measures to provide an emergency relief package, totaling one billion yen, which will include emergency relief grants, long-term loans (establishing HECS-style grants in the Kansai area), support for taking online classes and other activities listed below.

We will work with government institutions and relevant organizations to ensure that this situation is resolved as soon as possible, so that all of our students can live their lives while being healthy and safe. We realize that students, as well as their parents and families, are feeling anxious about the situation. The university’s faculty and staff members will work together to support each and every student, so we ask for your understanding and cooperation.

President Osamu Murata
Kwansei Gakuin University


Emergency Relief Package Details

1. Who is Eligible

Students who are enrolled in undergraduate schools, graduate schools and professional degree programs at Kwansei Gakuin University

2. Total Amount

One billion yen

3. Overview of support

1. Aid for students whose families are dealing with sudden changes in household expenses, etc.
 Grants for students whose families are dealing with sudden changes in household expenses
These grants are targeted at those who are having difficulty with paying tuition fees due to sudden changes in household expenses as a result of COVID-19
 Long-term loans for students who are experiencing financial difficulties
These loans are targeted at those who are experiencing financial difficulties because they are unable to work part-time jobs, or due to sudden changes in household expenses as a result of COVID-19
 Establishment of HECS-style grants in the Kansai area
The Higher Education Contribution Scheme, or HECS, is a deferred tuition fee payment system popular in Australia. Grant repayment is triggered after students being working and their annual income exceeds a certain level

2. Support for Taking Online Classes

 Free rental of necessary devices for taking online classes (laptops, Wi-Fi devices, etc.)
 Setting up an environment for online classes  Setting up a support system for online classes, etc.

In addition to these measures, we will provide proactive support for student learning by utilizing special grants and other measures targeted at those students whose families have suffered sudden changes in household expenses, in addition to introducing a system for deferring tuition payments and extending the deadline for tuition payments.


In light of the state of emergency declared by the government, as well as the requests from Hyogo Prefecture and Osaka Prefecture for people to stay home and for businesses to suspend operations, Kwansei Gakuin University decided to shut down its campuses from April 14 (Tuesday) to May 6 (Wednesday), and to ban students and members of the general public from entering campus premises, in order to protect the health and safety of students and prevent the spread of infection. This ban has been extended to May 31 (Sunday).

The ban applies to the Nishinomiya Uegahara Campus, Kobe-Sanda Campus, Nishinomiya Seiwa Campus, Nishinomiya Kitaguchi Campus, and Osaka Umeda Campus. However, due to the implementation of online classes, we are discussing the possibility of allowing students to use some computer rooms on campus around May 21 if they have no other recourse. The situation regarding the spread of the COVID-19 infection is changing daily, and the university’s response to it is changing daily, as well. We kindly ask for your continued understanding and cooperation.


We would like to ask students to view the following announcements regarding the implementation of online classes during the AY2020 spring semester. Subsequent announcements will continue to be made through the Kyogaku Web Service, as well as the university website, so please check them regularly.

Regarding the Implementation of Online Classes


Procedures to Prepare for Taking Online Classes


Q&A Regarding Classes in Response to COVID-19


The university will be sending out payment forms for AY2020 spring semester tuition fees and other fees on April 17 (Friday). In the past, we have asked for payments to be made through teller windows at financial institutions. However, taking the spread of COVID-19 into account, we would like to ask that payment be made via online banking and ATMs, for the safety of our students and their guardians.
*You may do this even though the form states that doing so is prohibited.

Note the following important points when sending payment via online banking and ATMs.
(1) Select any of the bank accounts listed on the payment form for bank transfers.
(2) You must list the reference number on the payment form (the eight-digit code beginning with G) and the name of the student as the sender.
*If a payment is sent by a name other than the name of the student, such as the name of a guardian, we will be unable to properly verify the sender’s identity and assume that your tuition fees are unpaid, so please exercise great caution. In addition, please be aware that if the information you entered is insufficient, university staff may contact you by phone to confirm.
(3) Please check to make sure that you have entered the correct amount.
(4) Make sure to save copies of the usage statement (if paying via ATM) or the information screen for the completed bank transfer, etc. (if paying via online banking), and keep them in a safe place until graduation.

*Please accept responsibility for any online banking and ATM transfer fees.


The COVID-19 infection is continuing to spread in Japan. In light of the state of emergency declared by the government, as well as the requests from Hyogo Prefecture and Osaka Prefecture for people to stay home and for businesses to suspend operations, Kwansei Gakuin University has decided to shut down its campuses from April 14 (Tuesday) to May 6 (Wednesday), and to ban students and members of the general public from entering campus premises, in order to protect the health and safety of students and prevent the spread of infection. This ban on entry will apply to the Nishinomiya Uegahara Campus, Kobe-Sanda Campus, Nishinomiya Seiwa Campus, Nishinomiya Kitaguchi Campus, and Osaka Umeda Campus. During this period, we will also close the library and computer rooms, which were initially going to be kept open for distance learning purposes.

The situation regarding the spread of the COVID-19 infection is changing daily, and the university’s response to it is changing daily, as well. We kindly ask for your continued understanding and cooperation.


Due to the COVID-19 outbreak in Japan, all classes (excluding the Law School and Institute of Business and Accounting) scheduled to be held on April 29 and May 6 are cancelled. All offices will be closed as well.

Please follow instructions from the Law School and Institute of Business and Accounting for respective course schedules.


Over-the-counter services at undergraduate and graduate schools will be suspended for one month, from April 8 (Wed) to May 6 (Wed), in accordance with the Prime Minister's declaration of a state of emergency.


Kwansei Gakuin University values on-campus learning, including extracurricular activities, where students and teachers come together. However, in order to prevent the campus from becoming an infection cluster, we have judged that it will be difficult to conduct classes in their regular format, and have taken the following steps.

The circumstances of the spread of the COVID-19 infection are changing daily, and it is also necessary to respond in a flexible manner. At present, it is difficult for us to decide things several months in advance. Future countermeasures will also change in the future, so please pay attention to the university website and the Kyogaku Web Service. Note that information about the registration schedule for classes has not changed from the announcement which we sent out on the Kyogaku Web Service, etc. on March 23. We regret the inconvenience, but this decision was made with the lives and health of students as our priority. We ask for your understanding and cooperation.

(1) As a general rule, classes will be conducted online starting on April 21. Because assignment submissions, summary uploads, video broadcasts, etc. for those classes will differ by teacher, please check the syllabi for your pre-registered classes and those you are planning to take (the Course Format field will indicate that it is an online class). The syllabi will be revised to reflect online content by April 20. Be aware that until then, the syllabi may indicate lesson plans which assume that regular classes will be conducted in person.
(2) Syllabuses for almost all classes will have their grading type and grading criteria changed. We will announce details around April 20.
(3) For students who cannot take online classes at home, etc., we will arrange for some computer rooms to be usable in School buildings and the university library, etc., after April 21. Be sure to wash your hands thoroughly before and after using the computer.
(4) Experiments and practical subjects will be handled on an individual basis. Teachers will follow up with instructions through their syllabi, LUNA, etc., so follow those instructions.
(5) For teaching (experiments, practicums, etc.) related to doctoral theses and dissertations, follow your supervisor’s instructions.


As previously announced, Kwansei Gakuin University has cancelled all undergraduate and graduate classes from April 7 to April 20 (with the exception of those at the Law School and the Institute of Business and Accounting) due to the spread of the novel coronavirus. With regard to the period while classes are cancelled, the teachers for each class may make exercises and other homework available to students through the syllabus system, LUNA, etc. in a self-study format (through class materials, assignments, and video broadcasts) in order to ensure study hours. We therefore ask that students take the following steps for subjects that they are interested in taking.

■ After the start of each class that you had planned to take, check the “extracurricular studies” field in the syllabus. If there are instructions, follow them. Ex. For first period classes on 4/7 (Tue), check the syllabus after 9:00 that day. For second period classes on 4/15 (Wed), check the syllabus after 11:10 that day.
* If the faculty member has updated the syllabus, the date and time of the update will be displayed at the beginning of the “extracurricular studies” field. Ex. [Response to novel coronavirus: Updated April 7, 8:50 AM]
* In some cases, the textbook will be indicated in the syllabus. The co-op is selling textbooks even while classes are cancelled.
* For how to check class syllabi, refer to the syllabus manual for students.

■ If the syllabus instructs you to refer to LUNA
* AY2020 classes will be displayed in LUNA the day after you registered for classes.
* If the class list in LUNA does not display, refer to the URL listed in the syllabus system for classes you wish to take.
* Class-designated subjects, as well as classes where your application to register has been approved, will be displayed in the class list in LUNA.
* For how to use LUNA, refer to the LUNA handbook for students.


Documents for Dealing with School-Designated Infectious Diseases

Documents for Temporary Prohibitions on School Attendance in Response to the Novel Coronavirus (COVID-19 Procedural guidelines are as follows.
 

1. Procedures for Dealing With Infectious Diseases

1) For School-Designated Infectious Diseases
In the event that an individual contracts or is suspected to have contracted a “school-designated infectious disease” that individual will be prohibited from attending school pursuant to the School Health and Safety Act and Ordinance for Enforcement of the School Health and Safety Act, in order to prevent the spread of infection. If you are diagnosed with such a disease, please contact the office at your affiliated school or graduate school (or CIEC, if you are an international student at KGU through a student exchange agreement, or a short-term international student at KGU through a CIEC-operated program; the same applies hereinafter) by telephone. You will be granted academic consideration as outlined in (2.) below.
When your doctor judges you fit to attend school again, please ask him/her to complete the following “School Attendance Permission Certificate for Students with a School-Designated Infectious Disease” and be sure to submit it to the office at your affiliated school or graduate school when you come to school. If you do not follow this procedure, we will not be able to determine the duration of your prohibition on school attendance will be unable to be determined, and no academic consideration will be granted. * A “school-designated infectious disease” is any one of the above, as prescribed in Article 18 of the Ordinance for Enforcement of the School Health and Safety Act.


2) For Temporary Prohibitions on School Attendance in Response to the Novel Coronavirus (COVID-19) If you fall under the prerequisite conditions for not being allowed to attend school due to measures being taken against novel coronavirus infections, contact your affiliated school or graduate school (or CIEC, if you are an international student at KGU through a student exchange agreement, or a short-term international student at KGU through a CIEC-operated program; the same applies hereinafter) by phone. You will be granted academic consideration as outlined in (2.) below.
The final deadline dates for submitting a request for academic consideration are as follows.
For class absences: Until the final day of the spring semester
For exam absences: Until the deadline for makeup exam applications
For intensive seminar absences: Until the final day of said intensive seminar
*These treatment guidelines may change in the event of any change in the treatment of COVID-19 as a school-designated infectious disease, or in the treatment of infected individuals who have mild or no symptoms.
Students Who are Subject to Temporary Prohibitions on School Attendance
According to the university’s countermeasures for dealing with novel coronavirus infections, students for whom the following three cases apply will temporarily not be allowed to attend school.
You have a fever (above 37.0℃) and cold symptoms
You have returned to Japan or entered Japan from overseas
You have been ordered to remain at home by a public health center or other facility as someone who has been in close contact with an infected person Duration of Prohibitions on School Attendance
The duration of prohibitions on school attendance for each case is as follows.
Prohibition on school attendance due to a fever (above 37.0℃) and cold symptoms
Starting from the first day that you manifest a fever and cold symptoms and lasting until two full days have passed since all of your symptoms have disappeared (counting the day that your symptoms disappeared as day one)
Prohibition on school attendance due to having returned to Japan or entered Japan from overseas
Until 14 days have passed since your return to Japan or entry to Japan (counting the day of your return as day one) (*If you have manifested no symptoms)
Prohibition on school attendance due to having been ordered to remain at home by a public health center or other facility as someone who has been in close contact with an infected person
As someone who has been in close contact with an infected person, do not come to school until the duration of your home quarantine is over, as ordered by a public health center or other facility. (*If you have manifested no symptoms)

Monitoring Your Health
Remain at home while you are prohibited from attending school, and use the Questionnaire on Health Conditions (PDF attached) to take notes on your condition.
Lifting of Prohibitions on School Attendance
After the duration of your prohibition on school attendance has ended, please submit the applicable document from the three documents below to your affiliated school or graduate school office (or CIEC) as a substitute for the School Attendance Permission Certificate for Students with a School-Designated Infectious Disease.
Prohibition on school attendance due to a fever (above 37.0℃) and cold symptoms:
Report on Cold-Like Symptoms (PDF above) *A checkup at a medical institution is not mandatory
Prohibition on school attendance due to having returned to Japan or entered Japan from overseas:
Notice of Completion of Health Monitoring After Return (PDF above) *Must attach evidence of return date/entry date
Prohibition on school attendance due to close contact with an infected person:
Notice of Completion of Health Monitoring in Relation to a Designated Infectious Disease (PDF above)

What to Do If Your Symptoms Get Worse
If you see that your symptoms have gotten worse during your prohibition on school attendance, contact your local consultation center for returnees/those who have been in contact with infected people, and follow the instructions. Contact your affiliated school or graduate school office (or CIEC) by phone to inform them about your instructions and test results. If you are diagnosed with a novel coronavirus infection, you will be treated as having a type-1 school-designated infectious disease, and not be allowed to attend school until you have recovered.
Estimate for when to call the consultation center for returnees/those who have been in contact with infected people
Prohibition on school attendance due to a fever (above 37.0℃) and cold symptoms: If your fever and cold symptoms have persisted for more than four days Prohibition on school attendance due to having returned to Japan or entered Japan from overseas: If you have developed a fever and cold-like symptoms Prohibition on school attendance due to close contact with an infected person: If you have developed a fever and cold-like symptoms

*If your prohibition on school attendance is 1) due to a fever and cold-like symptoms, and they will last for more than 14 days, contact your affiliated school or graduate school office (or CIEC), as well as the Health Care Center, by phone.
*If you develop a fever or cold-like symptoms during your prohibition on school attendance 2) due to having returned to Japan or entered Japan from overseas, or 3) having been in close contact with an infected person, extra requirements for your prohibition on school attendance will be added. Be sure to contact your affiliated school or graduate school office (or CIEC) by phone.
*The contact information for the consultation center for returnees/those who have been in contact with infected people will vary, depending on where you live. Refer to this page.
 

2. Procedures for Dealing With Infectious Diseases

If classes were missed:
The office at your affiliated school or graduate school (or CIEC) will contact your instructors and request consideration for the following matters:
(1) Excused absences from class
(2) In-class written work during period of absence
(3) Tests during period of absence
(4) Questions on class content and handouts
Please note that treatment of absence from classes in subjects relating to Childcare Specialist qualification requirements in the School of Education will be determined by the office at the School of Education.

If exams were missed:
Makeup exams will be permitted (1) without a reduced score, and (2) with the examination fee waived, as long as the makeup examination application has been submitted along with a medical certificate from a doctor and has been approved by the affiliated school or graduate school. Furthermore, in the event that you are not able to come to school by the application deadline, applications for makeup examinations will be accepted by phone. However, makeup exam application documents must be submitted by the makeup exam date.

If intensive seminars were missed:
If you contact the office at your affiliated school or graduate school (or CIEC) and submit a medical certificate from a doctor, in principle, you will be permitted to withdraw from classes. However, withdrawal will not be permitted for classes where alternative arrangements can be made, such as in practicum subjects where dates can be altered through consultation.


The novel coronavirus infection is continuing to spread in Japan. Notably, a panel of experts with expertise regarding novel coronavirus clusters—part of MEXT’s coronavirus taskforce—has said that the number of infected people in the prefectures of Osaka and Hyogo could skyrocket, and the governments in both prefectures have called for people to avoid nonessential, non-urgent travel.
 On January 31, Kwansei Gakuin University established a crisis committee, and in addition to making decisions on how to handle students entering or returning to Japan from abroad, as well as exchange students, the university took steps to prevent the spread of infection by suspending university-run events and activities where participants come together from various areas before dispersing. As a result, the university cancelled the graduation ceremony and entrance ceremony. Furthermore, taking the requests from the Osaka and Hyogo prefectural governments for self-quarantine—and the three high-risk elements for the emergence of clusters, as noted by government experts—into account, the university has formulated rules for students, faculty and staff members to take in order to avoid the risk of spreading infection, and has taken thorough measures to prevent the spread.
 On March 20, one Kwansei Gakuin University student was confirmed to be infected with the novel coronavirus. After returning from studying abroad, the student developed a fever after several days, and contacted the Health Care Center to receive instructions. After taking a PCR test, the student was diagnosed as positive. The student is currently being hospitalized at a designated medical institution, but does not have a fever or cough. The student has not come to school once since returning to Japan, and the other students who accompanied them are quarantined at home for two weeks.
 Kwansei Gakuin University will take future recommendations from government experts into account, and based on cooperation with government health departments, the university will continue to take robust university-wide countermeasures to maintain the safety and health of its students, faculty and staff members, in addition to a good campus environment.