2018 Fall Intake Contemporary Japan Program (CJP) Application Website

Center for International Education and Cooperation        February 14, 2018

1. Eligibility

In order to attend Kwansei Gakuin University (KGU) as an exchange student, you must be enrolled at one of KGU's partner universities.
See below our latest list of partner universities as of February 2018.

2. Contemporary Japan Program Brochure

Before beginning the application process, please ensure that both you and your coordinator thoroughly and carefully read the 2018-2019 CJP Brochure. Important information regarding Japanese language requirements, program schedules, track selection, course outlines etc., is included in this brochure.

3. Application Deadlines

Application Deadline

Please consult the CJP Application Process Timeline for more details.

4. Application Procedure

The CJP application is a three (3) step procedure.
Step 01: Online Nomination *submitted by home institution.
Step 02: Online Application *submitted by nominated student.
Step 03: Uploading and Submission of Required Documents.

Once nominated, the applicants should:
1. Gather all of the necessary application forms.
2. Save a copy of all filled out documents to your hard drive.
3. Upload the required documents listed on the following link (Note: not all documents need to be uploaded digitally)
4. Print out a hard copy of all applicable documents on A4 paper and submit them to your exchange coordinator who will send them to KGU.

Step 1: Online Nomination

*submitted by the Applicant’s Home University / Sending Institution

All applicants must be nominated by their home/sending institutions prior to the deadline above.
Nominations received after the deadline may not be accepted.
A new nomination link will be sent to partner institutions every semester when applications open. If you did not receive the new link, please email the KGU Incoming Team (incoming@kwansei.ac.jp).

Step 2: Online Application Forms

1. CJP Application Form

Once completed, you will receive an email with your application form attached to it. Please print the document and don't forget to attach one ID photograph on the top right side before submitting it with the other documents.

2. KGU Immigration Application Form

Information provided in this online form will be used to submit an application for your Certification Of Eligibility to the Japan Immigration Bureau. Please be as accurate as possible when filling out this form.
Once completed, you will receive an email with your application form attached to it. Please print the document and submit it with the other documents.

Step 3: Uploading and Submission of Required Documents

After completing the online application forms, submit the following hardcopy, original documents by post to Kwansei Gakuin University through your home university's international office.
A complete application contains up to 15 documents. Please use the checklist below to monitor the current progress of your application and turn it in together to your coordinator to be sent to KGU.
Please be read through all of the directions carefully before starting working on the application documents.
※ All documents must be written in English or accompanied by an English translation.
※ All documents are to be printed on A4 sized paper.
※ Hand written forms (except the “Letter to Host Family or Accommodation Coordinator” and the “Certificate of Health”) are in principle NOT accepted. Please download all the files and type all necessary documents.

0. Application Checklist

Please use the checklist below to monitor the current progress of your application and turn it in together to your coordinator to be sent to KGU.

1. CJP Application Form

Received through email after online submission
Don’t forget to attach one ID photograph on the top right side before submission.

2. Letter to your Host Family or Accommodation Coordinator

Please write the letter in Japanese or English by hand. 
Introduce yourself to your host. What kind of person are you? How would your best friend describe you? What do you look forward to? Send a special to your host to help them to get to know you.
All students must submit this document. If you are opting out of KGU-arranged accommodation, please write a letter addressed to the CIEC office. 

3. Reasons for Study Essay

The Reasons for Study Essay should answer the following two questions and should be written in the Japanese or English, whichever you are more comfortable with.
Why did you choose to apply for a study abroad program at KGU? (300 words)
What do you plan on doing after your study abroad program and what kind of impact will your time at KGU have on this plan? (300 words)

4. Self-Condition Check Sheet

The information included in this document will be used when assigning your accommodation placement as well as serve as a quick reference should any medical emergencies arise while you are participating in the program.

5. Certificate of Health

Print out the "(5) Certificate of Health" form and have it filled out by your principal physician within 3 months prior to the date of application.

Ensure that in addition to the medical data, the principal physician also answers the final question, "In the view of this individual's history and the above findings, is it your observation that his or her health status is adequate for life in Japan". If they do not answer this question, we cannot accept the certificate.

Please note that in the case you will need to fill any medical prescriptions or receive medicine while in Japan, you will need to take a medical examination after arriving in the country. We strongly recommend you bring a letter of reference from your principal physician in your home country describing your symptoms and current treatment. 

6. Recommendation Letter

Please provide the link below to the person who will fill out the form along with your application number.
=> Students who choose the Japanese Language Track and have studied Japanese before should have their Japanese Language Instructor submit this Recommendation Letter. If you do not have a Japanese instructor, but need a teacher to evaluate your Japanese level, please find a teacher from a legitimate institution and ask them to interview you to fill it out.
=> Students who choose the Modern Japan Track or choose the Japanese Language Track but have never studied Japanese before should have a Course Instructor or an Academic Advisor submit this Recommendation Letter.

7. Official Grade Transcript from Home University

Your full academic record from your home institution including grades and grading scale.
Must have been issued within 3 months prior to the date of application.

8. Photocopy of Passport

The photocopy should fill the following specifications
- Only the full ID pages of the passport are required. 
- The photocopy must not be blurry. 
- Any submissions turned in that are not photocopied will be rejected.
- The photocopy must be fully captured. Cut off photocopies will be rejected. 
- Passports must be valid beyond the date of your return after the exchange program finishes.
If your passport is currently invalid or expiring during your exchange program, turn in a scan of the expired/current passport and apply for a new passport immediately.

9. Four (4) ID Photographs

ID photographs must adhere to the following specifications:
- 40 mm x 30 mm
- Color, clear, high resolution
- No hats, glasses, etc.
- Front-facing, showing shoulders and up
- Self-printed photos are not acceptable
- Name must be written in English on the back of each photo
The photo must be different from the one used in your passport to avoid problems when issuing your visa.
One photo should be attached to CJP Application Form
You can refer to the below link for details.

10. Statement of Finance

Be sure to read instructions in the PDF file “(10) About the Statement of Finance”. If you have any questions about the validity of your documents, please contact the KGU Incoming Team (incoming@kwansei.ac.jp) as soon as possible.

Insufficient documents will NOT be accepted by the Immigration Bureau.

11. KGU Immigration Application Form

Received through email after online submission.

12. Japanese Language Proficiency Test Certificate

In order to take regular university courses, an extremely high level of Japanese ability is required. Students who can submit proof of having passed JLPT (Japanese Language Proficiency Test) N1 before arriving in Japan, or who pass the Regular Course Aptitude Test (JLPT N1 equivalent level) at KGU after arriving in Japan, will be able to enroll in regular university courses held in Japanese.

13. Scholarship Application Essay

This 800 words essay should be 1 A4 page typed and must be written by the student. This essay can be written in Japanese or in English. It should answer the following questions:
- Why do you need financial assistance?
- How will getting a scholarship impact your study abroad experience?

This letter is different from "(4) Reasons for Study" above and is only required from students applying for a scholarship.

14. Scholarship Application Form (if applicable)

Students should read the "Scholarship Application Guide" carefully before asking their exchange coordinator to fill this form. Details about eligibility and Scholarship GPA Formula are included in the guide. 

This form must be filled by your exchange coordinator or authorized person at your university.

NOTE: Students applying through the University Studies Abroad Consortium (USAC), the Association of Christian Universities and Colleges in Asia (ACUCA), or Japan-Canada Academic Consortium (JACAC) are not eligible to apply for these scholarships.